Supplier Code, Procurement and Payment Policy

Last updated: 13 November 2026.

Who we are. In this document, "Vens", "we", "us" and "our" mean Vens Hydroluft Corporation, Woodbridge, Ontario, Canada, and its affiliated companies, including Vens Hydroluft Private Limited (manufacturing, Chennai, India) and VDT Europa OÜ (Tallinn, Estonia). The Vens company that issues a quotation, order acknowledgement or invoice is the company you contract with.

This policy is for companies that supply, or wish to supply, materials, components, equipment and services to Vens.

1. What we expect from suppliers

• Quality: conformity to our drawings, specifications and purchase order. A documented quality system, ISO 9001 or equivalent, is preferred. Material and test certificates are supplied when required.

• Delivery: on the agreed date, complete, correctly packed and labelled. Any risk of delay is reported immediately.

• Ethics: compliance with our Code of Conduct and Anti-Bribery Policy. No gifts, payments or favours to our employees.

• People: no child, forced or bonded labour, fair wages, safe workplaces and no discrimination or harassment.

• Environment: compliance with environmental law, responsible handling of hazardous substances and waste, and willingness to reduce environmental impact.

• Compliance: valid registrations and tax status, and compliance with export control and sanctions laws. Prompt disclosure of any conflict of interest.

• Confidentiality: our drawings, designs and commercial information are used only to fulfil our orders. They are not disclosed, copied or used to make products for others.

2. Becoming a supplier

To register, send your company profile, registration and tax details, quality certificates, product range and references to sales@skimmer.co.in, marked "Supplier registration". New suppliers are evaluated on quality, price, delivery, technical capability, financial stability and compliance. Bank details must be confirmed on company letterhead, signed by an authorised person.

3. How we buy

• We source through requests for quotation and compare offers on total value: quality, delivery, price, service and risk.

• Only a written purchase order issued and signed by an authorised Vens signatory commits Vens. Verbal instructions, emails, drawings or messages are not orders.

• Our purchase order terms apply. The supplier's terms do not, unless we accept them in writing.

• Changes to price, quantity, specification or delivery need a written amendment to the purchase order.

• Goods are accepted only after inspection at our premises or an agreed inspection point. Non-conforming goods may be rejected and returned at the supplier's cost.

4. Invoicing

Each invoice must show:

• our purchase order number and item references;

• quantities matching the delivery;

• applicable tax registrations and tax amounts;

• the delivery note reference;

• bank details matching those confirmed at registration.

Invoices that do not match the purchase order and the goods received will be returned unpaid.

5. Payment terms

Unless the purchase order states otherwise, we pay 45 days from receipt of a correct invoice or from acceptance of the goods or services, whichever is later. Payment is made by bank transfer only. Where Indian law requires micro and small enterprises to be paid sooner, we follow the law.

We may withhold payment for any part of a delivery that is defective, incomplete or undocumented until the issue is resolved. Advance payments are made only when agreed in the purchase order. They may be conditional on an advance payment guarantee.

6. Fraud warning

Vens never asks suppliers to change bank details by email or telephone alone. It never issues purchase orders from free email accounts, or asks for fees to register as a supplier. If you receive such a request, do not act on it. Verify it directly with us using the contact details below.

7. Audit and performance

We may audit a supplier's facilities, quality and compliance records on reasonable notice. We review supplier performance regularly on quality, delivery and responsiveness. Serious or repeated failures, or breaches of this policy, may lead to suspension or removal from our approved list.

8. Governing law

Purchase orders issued by Vens Hydroluft Private Limited, India, are governed by the laws of India, and the courts at Chennai, Tamil Nadu, have exclusive jurisdiction. Purchase orders issued by another Vens company are governed by the law of that company's country, unless the purchase order states otherwise.

Contact. Vens Hydroluft Corporation, 28 Christina Ciccolini Court, Woodbridge, Ontario, Canada. Email sales@skimmer.co.in. Telephone +1 289 622 1032.